Month: August 2025

Categories
Planning & Policy

Relevant Laws & Compliance Checklists: What Local Governments Need to Know

Cybersecurity laws and regulations are evolving rapidly. For local governments, staying compliant isn’t just about checking boxes—it’s about protecting public trust, ensuring operational continuity, and avoiding costly legal exposure. As the threat landscape changes, so do the legal obligations that govern how municipalities handle data, respond to incidents, and manage third-party risks.

Why Legal Review Matters

Boards and senior leaders must be regularly updated on both existing laws and proposed legislation that could impact current practices. This includes federal mandates, state-specific statutes, and sector-based requirements. Engaging your general counsel or external legal advisors is essential to ensure that your organization remains compliant and prepared.

Legal teams can help:

  • Interpret new regulations and assess their applicability.
  • Identify gaps in current policies and procedures.
  • Draft or revise internal compliance checklists.
  • Advise on risk exposure and liability mitigation.

Federal Laws to Watch

Several federal statutes directly affect state and local governments:

  • Federal Information Security Modernization Act (FISMA): Now applies more stringently to local governments, requiring robust protections for information systems and timely incident reporting.
  • Cyber Incident Reporting for Critical Infrastructure Act (CIRCIA): Requires organizations in critical infrastructure sectors—including many municipal services—to report cyber incidents within 72 hours and ransomware payments within 24 hours.
  • State and Local Government Cybersecurity Act of 2021: Provides federal support through grants, cooperative agreements, and training programs.
  • Federal Rotational Cyber Workforce Program Act of 2021: Encourages talent development and resource sharing across government agencies.

These laws are designed to improve coordination, transparency, and resilience across public sector entities.

State-Level Regulations

Cybersecurity legislation continues to evolve rapidly across the United States. In 2025, 48 states and Puerto Rico introduced or considered more than 500 bills or resolutions related to cybersecurity. These laws reflect growing concerns about ransomware, data breaches, and the need for stronger digital infrastructure in government.

Key Trends and Examples
  • New York: Updated procurement laws now require endpoint device purchases to align with the NIST Cybersecurity Framework. As of 2025/2026, there is a .gov web domain mandate, incident reporting requirements, and a training mandate for local governments.
  • Arkansas: Mandated the Division of Information Systems to maintain cybersecurity policies aligned with state standards.
  • Idaho: Requires all state agencies to implement multifactor authentication and maintain cybersecurity best practices.
  • Mississippi: Established limits on cyber liability claims and introduced new requirements for cybersecurity insurance.
  • Montana: Expanded its workforce development program to include cybersecurity roles beyond entry-level analysts.
  • Hawaii: Adopted resolutions to build cybersecurity education pipelines and strengthen its innovation economy.

These laws vary widely in scope and applicability. Some focus on procurement, others on workforce development, insurance, or incident reporting. Local governments must consult legal counsel to determine which laws apply and how to comply.

Compliance Checklists and Internal Oversight

To manage compliance effectively, local governments should maintain internal checklists that cover:

  • Data classification and retention policies.
  • Incident response and reporting protocols.
  • Vendor risk assessments and contract language.
  • Employee training and awareness programs.
  • Access controls and audit trails.
  • Insurance coverage and legal disclosures.

These checklists should be reviewed and updated regularly, especially when new laws are enacted or existing ones are amended. Legal advisors can help tailor these tools to your organization’s structure, risk profile, and regulatory environment.

Cybersecurity compliance is not one-size-fits-all. Each state may have different laws, and local governments must navigate these requirements with care. Legal review should be a standing agenda item for boards and councils, and compliance checklists should be living documents that evolve with the law.

If your organization hasn’t conducted a legal review recently, now is the time. Engage your legal team, update your checklists, and ensure that your cybersecurity practices are aligned with current and emerging regulations.

Categories
Leadership & Governance

Implementing Key Performance Indicators (KPIs): Templates for Cybersecurity Governance

Cybersecurity performance should be measured with clear, objective indicators—not just ad hoc updates or reactive reporting. While IT leadership often bears the burden of communicating cyber risk, boards and executives need structured, strategic insights to make informed decisions—especially during a crisis.

Key performance indicators (KPIs) help organizations:

  • Track progress toward cybersecurity goals.
  • Evaluate the effectiveness of training, insurance coverage, and incident response.
  • Benchmark performance using recognized standards such as NIST, COBIT, ISO 27001, and CIS.

Dashboards that consolidate and visualize these KPIs over time support better governance, resource allocation, and strategic planning.

What Should Cybersecurity KPIs Measure?

KPIs should be relevant, reader-friendly, and designed to convey meaning, highlight change, and enable dialogue. Recommended categories include:

  • Security Incidents: Frequency, severity, and trends.
  • Mean Time to Detect (MTTD) and Mean Time to Respond (MTTR): Indicators of monitoring and response effectiveness.
  • Vulnerability Management: Number of vulnerabilities identified, severity ratings, and remediation timelines.
  • User Awareness: Training completion rates, phishing simulation results, and incidents caused by user error.
  • Compliance Metrics: Audit results, system alignment with standards, and resolved violations.
  • Budget Allocation: Spending breakdowns, comparisons with peer organizations, and funding gaps.

These metrics should be presented in concise, visual formats that support decision-making without overwhelming non-technical audiences.

14 Cybersecurity KPIs to Track in Vendor Risk Management

To demonstrate vendor risk management efforts, organizations should track these 14 KPIs. Each is framed as a question to guide performance improvement and stakeholder reporting.

1. Level of Preparedness

How well is your organization equipped to prevent, detect, and respond to threats?
Includes metrics like:

  • Number of incidents resolved.
  • Frequency of phishing simulations.
  • Patch coverage and backup testing.
  • Security awareness training participation.

2. Unidentified Devices on Internal Networks

How many devices are untracked or unauthorized?
Includes:

  • Asset inventory accuracy.
  • IoT and BYOD security.
  • Rogue access point detection.

3. Intrusion Attempts

How many unauthorized access attempts were blocked?
Includes:

  • IDS/IPS performance.
  • Firewall logs.
  • Investigation and escalation timelines.

4. Security Incidents

What types of incidents occurred and what was their impact?
Includes:

  • Incident frequency and resolution time.
  • Root cause analysis.
  • Downtime and financial impact.

5. Mean Time to Detect (MTTD)

How quickly are threats identified?
Includes:

  • Average detection time.
  • Alert triage and prioritization.
  • False positive/negative rates.

6. Mean Time to Resolve (MTTR)

How long does full remediation take?
Includes:

  • Response coordination.
  • Root cause identification.
  • Restoration and stakeholder communication.

7. Mean Time to Contain (MTTC)

How fast are threats isolated?
Includes:

  • Containment effectiveness.
  • Cross-department coordination.
  • Reduction in incident frequency and cost.

8. First-Party Security Ratings

What is your organization’s current security score?
Includes:

  • Benchmark comparisons.
  • Rating trends.
  • Improvement actions.

9. Average Vendor Security Rating

How secure are your vendors?
Includes:

  • Vendor tiering and reassessment.
  • Rating systems and monitoring.
  • Communication of issues.

10. Patching Cadence

How frequently are patches applied?
Includes:

  • Patch prioritization.
  • Legacy system management.
  • Patch validation and exceptions.

11. Access Management

How well is access to sensitive systems controlled?
Includes:

  • MFA implementation.
  • Privileged account controls.
  • Access audits and training.

12. Company vs Peer Performance

How does your security posture compare to peers?
Includes:

  • Benchmarking KPIs.
  • Competitive intelligence.
  • Strategy alignment.

13. Vendor Patching Cadence

Are vendors patching vulnerabilities promptly?
Includes:

  • Scan frequency.
  • Remediation tracking.
  • SLA enforcement.

14. Mean Time for Vendor Incident Response

How fast do vendors respond to incidents?
Includes:

  • MTTR tracking.
  • Coordination and communication.
  • SLA monitoring.

Best Practices for KPI Implementation

  1. Align KPIs with Strategic Goals
    Ensure indicators reflect organizational priorities and risk appetite.
  2. Use Recognized Standards
    Benchmark against frameworks like NIST CSF, ISO 27001, and CIS Controls.
  3. Automate Data Collection
    Use tools that integrate with existing systems to streamline reporting.
  4. Update Dashboards Regularly
    Maintain relevance by refreshing data and adjusting metrics as threats evolve.
  5. Tailor Dashboards to the Audience
    Provide executive summaries for leadership and detailed views for technical teams.
Categories
Budgeting & Resources

Risk-Based Prioritization and Investment for Local Government Cybersecurity

Cybersecurity is no longer just a technical concern—it’s a strategic imperative. For local governments, the challenge lies in balancing limited resources with escalating threats. A risk-based approach to cybersecurity investment ensures that spending is aligned with the most pressing vulnerabilities and organizational priorities.

Understanding the Threat Landscape

Boards and councils must be regularly briefed on the evolving threat landscape. This includes identifying threat actors—such as cybercriminals, nation-state actors, and insiders—and understanding the types of attacks they may launch, from ransomware and phishing to denial-of-service and supply chain exploits. Management should assess the potential impact of these threats on operations, finances, and public trust.

Conducting Risk Assessments

A formal risk assessment report should be presented at least annually. This report must:

  • Identify key cyber risks.
  • Evaluate the likelihood and impact of each risk.
  • Describe existing controls and mitigation strategies.

This process helps prioritize investments and ensures that cybersecurity efforts are focused on the most critical areas.

Ensuring Compliance

Boards must be kept informed about the organization’s compliance with relevant regulations, frameworks (e.g., NIST CSF), and best practices. Annual updates should include:

  • A summary of compliance status.
  • Identification of gaps or deficiencies.
  • An action plan to address issues.

This transparency supports accountability and helps align cybersecurity with legal and regulatory obligations.

Incident Response Planning

Management should report on the organization’s incident response capabilities, including:

  • Recent incidents and how they were handled.
  • Lessons learned from internal and external events.
  • Updates to the incident response plan.

Effective incident response planning includes defined roles, escalation paths, and playbooks for common scenarios like ransomware or data breaches.

Promoting Cybersecurity Awareness

Cybersecurity is everyone’s responsibility. Boards should receive updates on awareness programs, including:

  • Training participation rates.
  • Results of phishing simulations.
  • Cultural initiatives to foster security-minded behavior.

Evaluating the effectiveness of these programs helps identify areas for improvement and reinforces a proactive security culture.

Budget and Resource Allocation

Cybersecurity budgets must be clearly communicated to decision-makers. Reports should include:

  • Budget comparisons with peer organizations.
  • Allocation breakdowns.
  • Identified constraints and funding needs.

This ensures that financial decisions are informed by risk exposure and strategic priorities.

Using Security Metrics to Drive Decisions

Metrics should be relevant, concise, and actionable. Key metrics include:

  • Number of Security Incidents: Tracks frequency and severity.
  • Mean Time to Detect (MTTD): Measures detection speed.
  • Mean Time to Respond (MTTR): Assesses response efficiency.
  • Vulnerability Management: Tracks identification and remediation.
  • User Awareness: Evaluates training effectiveness.
  • Compliance Metrics: Monitors adherence to standards.

These metrics should be presented in a format that enables discussion and supports strategic decision-making.

Balancing Spending with Risk

A risk-based investment strategy helps prioritize cybersecurity initiatives based on threat likelihood and impact. This approach avoids overspending on low-impact risks and ensures that resources are directed toward protecting high-value assets. Boards should understand the methodology behind budget decisions and how spending aligns with risk management goals 

Categories
Planning & Policy

Cybersecurity on a Budget: How Small Governments Can Implement NIST CSF

For smaller local governments, adopting a cybersecurity framework like the NIST Cybersecurity Framework (CSF) can feel daunting. Limited budgets, lean IT teams, and competing priorities often make comprehensive implementation seem out of reach. Yet the benefits—risk reduction, operational resilience, and insurance alignment—are too significant to ignore.

Why Frameworks Matter

Cybersecurity frameworks provide structure, consistency, and a shared language for managing digital risk. They help local governments:

  • Integrate cybersecurity into enterprise risk management.
  • Improve communication across departments and with external partners.
  • Support regulatory compliance and demonstrate due diligence.
  • Adapt to evolving threats through continuous improvement.

Even partial adoption of a framework can yield meaningful improvements in security posture and incident readiness.

Right-Sizing the Approach

Smaller jurisdictions don’t need to implement every control at once. Instead, they can focus on foundational practices that offer high impact with minimal cost:

  • Enforce strong password policies.
  • Implement multi-factor authentication.
  • Conduct regular backups.
  • Provide basic cybersecurity training for staff.

These steps align with the NIST CSF’s core functions—Identify, Protect, Detect, Respond, and Recover—and can be scaled over time.

Outsourcing and Shared Services

To overcome staffing and expertise gaps, smaller governments can explore:

  • CISO-as-a-Service: Contracting a virtual Chief Information Security Officer to guide strategy and compliance.
  • Managed Service Providers (MSPs): Outsourcing monitoring, patching, and incident response.
  • Regional Partnerships: Collaborating with neighboring towns, counties, or councils to share cybersecurity functions and reduce costs.

These models allow governments to maintain high standards of protection without the overhead of building full in-house teams.

Ensuring Accountability

When outsourcing, it’s essential to:

  • Align vendor responsibilities with internal policies.
  • Establish clear reporting structures.
  • Require accountability for protecting systems and data.

Framework adoption should be accompanied by governance practices that ensure transparency and control.

Continuous Improvement

Cybersecurity is not a one-time project. Even without a full-time IT or security team, smaller governments can:

  • Schedule periodic reviews of cybersecurity practices.
  • Update policies based on new threats and technologies.
  • Use tabletop exercises to test incident response readiness.

These efforts build resilience and demonstrate a commitment to protecting public assets.

Categories
Planning & Policy

Cyber Framework Comparison: Choosing the Right Path for Your Organization

Selecting and implementing a cybersecurity framework is one of the most strategic decisions a local government or public entity can make. Frameworks provide structure, consistency, and a shared language for managing cyber risks across departments, vendors, and leadership. They also help align cybersecurity efforts with regulatory requirements, funding eligibility, and enterprise risk management.

Why Frameworks Matter

Cybersecurity frameworks:

  • Standardize practices across departments.
  • Support communication between technical teams and leadership.
  • Enable benchmarking and continuous improvement.
  • Align with compliance mandates and funding requirements.

For smaller governments, frameworks can feel overwhelming. But right-sizing your approach—through shared services, outsourcing, or phased adoption—can make implementation realistic and effective 

Key Frameworks to Consider

FrameworkFocus AreaBest ForHighlights
NIST CSFRisk-based cybersecurity managementPublic and private sectorsFlexible, scalable, organized into five core functions: Identify, Protect, Detect, Respond, Recover. Widely adopted and regularly updated.
NIST SP 800-53Security and privacy controlsFederal agencies and contractorsDense and detailed. Provides hundreds of specific controls. Ideal for organizations needing granular technical guidance.
NIST CIS (Critical Infrastructure Security)Sector-specific protectionsEnergy, healthcare, transportationTailored to critical infrastructure sectors. Often used in conjunction with CSF.
PCI DSSPayment card data protectionFinance, retail, municipalities handling paymentsMandates encryption, access control, and regular audits.
HIPAAPatient data protectionHealthcare providersRequires safeguards for electronic protected health information (ePHI).
CJISCriminal justice data securityLaw enforcement, courtsStrict access control and audit requirements.
CCPAConsumer privacy rightsCalifornia-based entitiesFocuses on data transparency, access, and deletion rights.
FAA/EPASector-specific cybersecurityAviation, environmental agenciesIncludes operational and compliance mandates.
OWASPApplication securityDevelopers, IT teamsFocuses on common vulnerabilities like injection, broken authentication, and misconfigurations.

How to Choose the Right Framework

Ask these guiding questions:

  • Does the framework align with our size, mission, and regulatory environment?
  • Can we integrate it into our enterprise risk management strategy?
  • Are there opportunities to share services or outsource functions?
  • Does it support communication with leadership and external stakeholders?
  • Are there clear guidelines for incident response and recovery?
  • Is the framework regularly updated to reflect evolving threats?
Categories
Tools & Guidance

Cybersecurity Is a Team Sport: Why Local Governments Must Partner Up

In the face of increasingly sophisticated cyber threats, local governments must recognize that cybersecurity is not a solo endeavor. Defending against bad actors with more resources and reach requires collective action. No single entity can fully secure its digital infrastructure in isolation. By fostering collaboration—across departments, municipalities, and with state and federal partners—local governments can strengthen their defenses and build a more resilient cybersecurity posture.

Why Collaboration Matters

Cybersecurity is a shared responsibility. Collaboration enables local governments to:

  • Share threat intelligence and best practices.
  • Pool resources for tools and training.
  • Coordinate incident response and recovery.
  • Reduce costs through economies of scale.

Boards should actively support cross-departmental collaboration between IT, finance, legal, and risk management teams to ensure cybersecurity is integrated into all aspects of governance 

Risk Pooling and the Weakest Link

Risk pooling is one of the most effective collaborative strategies. By combining cybersecurity resources—such as firewalls, intrusion detection systems, and threat monitoring—municipalities can achieve stronger protection at lower cost. Shared services models, including CISO-as-a-Service, are especially valuable for smaller jurisdictions with limited budgets 

However, collaboration also means shared risk. A weak link in one organization’s defenses can expose others. For example, outdated software in one municipality could become an entry point for attackers targeting interconnected systems. This underscores the need for consistent security standards across all partners.

Information Sharing Platforms

Timely threat intelligence is critical. Local governments can stay ahead of cyber threats by participating in trusted information-sharing platforms:

Examples of Collaborative Initiatives

  • Cybersecurity Shared Services
    Some states offer centralized threat monitoring, incident response teams, and access to specialized tools for local governments.
  • Public-Private Partnerships
    Collaborating with cybersecurity firms can provide access to advanced technologies and expertise that may be out of reach for smaller municipalities.
  • Joint Cybersecurity Exercises
    Simulated cyberattacks involving multiple agencies help test response protocols, improve coordination, and identify gaps in preparedness.

Practical Steps to Foster Collaboration

  1. Formalize Agreements
    Establish MOUs or service-level agreements with partners to define roles, responsibilities, and expectations.
  2. Participate in Regional Consortia
    Join or form regional cybersecurity alliances to share resources and coordinate efforts.
  3. Conduct Tabletop Exercises
    Practice incident response scenarios with internal teams and external partners to build readiness.
  4. Align on Frameworks
    Use common cybersecurity frameworks like NIST CSF to ensure consistency across organizations 2.
  5. Engage Leadership
    Ensure boards and senior officials understand the value of collaboration and support cross-agency initiatives.
Categories
Leadership & Governance

Overview of Municipal Cyber Insurance

Cyber insurance is increasingly a cornerstone of municipal risk management. For state and local governments, it offers a practical way to transfer some of the financial risks associated with cyber threats to a third-party insurer. But purchasing cyber insurance is not a simple transaction—it requires a deep understanding of how cyber risks translate into financial, operational, and reputational impacts.

What Is Cyber Insurance and What Does It Cover?

Cyber insurance is a specialized form of coverage designed to protect against internet-based threats, unauthorized access, and data breaches. Policies typically include:

  • First-Party Coverage: Covers internal costs such as forensic investigations, legal fees, crisis communications, stakeholder notifications, and credit monitoring. For example, business email compromise events can incur high eDiscovery and notification costs.
  • Third-Party Coverage: Protects against claims from residents, vendors, or other external entities impacted by a cyber event. This includes legal defense, settlements, and regulatory fines.
  • E-Crime Coverage: Addresses losses from cyber-enabled crimes like social engineering and wire transfer fraud. It can cover financial losses due to theft of money or securities.

While some general liability or property policies may offer limited cyber-related coverage, most traditional policies exclude cyber incidents. Municipalities should carefully review their existing policies to understand what is and isn’t covered.

Coverage Exclusions and Limits

Cyber insurance policies often contain exclusions and sub-limits. Common exclusions include:

  • Bodily injury or property damage resulting from a cyber incident.
  • Incidents stemming from known vulnerabilities (e.g., Log4j).
  • Coverage caps and annual aggregate limits.

Municipal crime policies may include coverage for computer fraud and wire transfer fraud, which can complement cyber insurance.

Qualifying for Coverage

To qualify for cyber insurance, municipalities must meet specific cybersecurity standards. Insurers typically require:

  • Multi-factor authentication (MFA)
  • Adherence to frameworks like NIST
  • Documented incident response plans
  • Regular employee training
  • Secure data handling and encryption

Municipalities with legacy systems or inadequate security controls may struggle to qualify or face higher premiums. Insurers often conduct assessments to evaluate the strength of a municipality’s cybersecurity posture before issuing coverage.

Factors Affecting Premiums and Coverage

Several factors influence the cost and scope of cyber insurance:

  • Size and Complexity: Larger municipalities with more data and infrastructure face higher premiums due to increased exposure.
  • Critical Infrastructure Operations: Governments managing water systems, energy grids, or healthcare facilities are considered high-risk and may face limited coverage options.
  • Cybersecurity Maturity: Strong security protocols, regular training, and incident response exercises can reduce premiums.
  • Employee Awareness: Regular training on phishing and social engineering reduces risk and may improve coverage terms.
  • Claims History: A history of cyber incidents can lead to higher premiums or reduced coverage.

Managing Risk and Understanding Tradeoffs

Cyber insurance is a vital tool, but it’s not a substitute for strong cybersecurity practices. Policymakers must understand the tradeoffs between insuring against low-probability, high-impact events versus high-probability, lower-impact incidents. A balanced approach is often best.

Boards and senior leaders should collaborate with internal teams and brokers to assess risk profiles and align coverage with actual exposure. This ensures that insurance decisions are strategic, defensible, and tailored to the municipality’s needs.

Risk Pooling and Shared Services

Participating in a risk pool or consortium can offer municipalities better negotiating power, more predictable premiums, and shared access to expertise. These collaborations also foster regional resilience by encouraging common security standards and coordinated response planning 

Categories
Actionable Steps

Staffing Models and Outsourcing Options: Strengthening Cybersecurity in Local Government

Cybersecurity is not a one-time project—it’s a continuous, evolving responsibility. For local governments, building and sustaining a capable cybersecurity workforce is one of the most critical challenges in protecting public assets and maintaining operational continuity. Whether through internal staffing or external partnerships, the goal is the same: ensure readiness, resilience, and accountability.

The Human Capital Challenge

Many municipalities operate with lean IT teams, and cybersecurity roles are often under-resourced or entirely absent. This creates gaps in monitoring, incident response, and strategic planning. Without dedicated cybersecurity personnel, even basic tasks like patch management, access control, and threat detection can fall behind—leaving systems vulnerable to attack.

Staffing decisions must reflect the evolving threat landscape. Cyber risks are dynamic, and the workforce must be equipped to adapt. This means investing in ongoing professional development, clarifying roles and responsibilities, and embedding cybersecurity into broader governance structures.

Internal Staffing Models

Local governments can consider several internal staffing approaches depending on their size, budget, and risk profile:

  • Dedicated Cybersecurity Roles: Larger municipalities may benefit from hiring full-time cybersecurity specialists, such as a Chief Information Security Officer (CISO), security analysts, and compliance officers. These roles provide strategic oversight and technical depth.
  • Integrated IT-Cyber Roles: In smaller agencies, cybersecurity responsibilities may be embedded within general IT roles. While cost-effective, this model risks diluting focus and accountability unless supported by clear expectations and training.
  • Cross-Functional Teams: Cybersecurity can be distributed across departments—legal, procurement, emergency management—ensuring that risk awareness is embedded throughout the organization. This model requires strong coordination and leadership engagement.

Outsourcing Options

For municipalities with limited internal capacity, outsourcing can offer access to specialized expertise and scalable services. However, outsourcing should complement—not replace—internal readiness.

  • Managed Security Service Providers (MSSPs): These vendors offer 24/7 monitoring, threat detection, and incident response. MSSPs can be cost-effective for small governments but require careful contract management and performance oversight.
  • Virtual CISO (vCISO): A vCISO provides strategic guidance on a part-time or project basis. This model is ideal for agencies that need executive-level insight without the cost of a full-time hire.
  • Shared Services and Risk Pools: Regional collaborations allow multiple municipalities to share cybersecurity resources, training programs, and insurance coverage. This approach fosters community resilience and reduces duplication.
  • Consultants and Project-Based Support: External experts can assist with specific initiatives—such as risk assessments, policy development, or compliance audits. These engagements should be clearly scoped and aligned with internal goals.

Making the Right Choice

Choosing between internal staffing and outsourcing is not binary. Most local governments benefit from a hybrid approach that balances internal knowledge with external support. Key considerations include:

  • Size and Complexity: Larger agencies may require in-house teams, while smaller ones can leverage shared services.
  • Budget Constraints: Outsourcing can reduce overhead but may introduce long-term costs if not managed carefully.
  • Risk Profile: High-risk environments demand deeper expertise and faster response times.
  • Governance Structure: Cybersecurity must be aligned with leadership priorities and embedded into decision-making processes.

Tips for Implementation

  1. Conduct a Workforce Gap Analysis
    Identify current capabilities, unmet needs, and future requirements.
  2. Define Clear Roles and Responsibilities
    Avoid overlap and ensure accountability across departments.
  3. Invest in Training and Upskilling
    Build internal capacity through certifications, workshops, and tabletop exercises.
  4. Establish Vendor Oversight Protocols
    Monitor performance, enforce service-level agreements, and conduct regular reviews.
  5. Promote Cyber Literacy Across the Organization
    Engage non-technical staff in awareness campaigns and basic security practices.
  6. Align Staffing Decisions with Strategic Goals
    Ensure that cybersecurity supports broader objectives like digital transformation, public trust, and operational resilience.
Categories
Budgeting & Resources

Justifying Cyber Investments: A Guide for Municipal Leaders

Cybersecurity expenditures—whether for infrastructure, software, or third-party services—must be justified, transparent, and aligned with public accountability. For local governments, this isn’t merely an IT budget line item; it’s a strategic investment in public trust, operational continuity, and the resilience of essential services.

Cybersecurity as a Public Trust Investment

Local governments face increasing pressure to defend against cyber threats while maintaining transparency and fiscal responsibility. Cybersecurity is not just a technical expense—it’s a strategic pillar of modern governance. Embedding cybersecurity into public service delivery ensures reliability, equity, and trust in digital government systems.

Building the Business Case

To ensure responsible governance, local leaders must establish robust processes for approving cyber investments. This begins with requiring formal business cases for major IT projects. These cases should clearly tie spending to specific service outcomes and demonstrate how the investment supports continuity, compliance, and risk reduction.

Departments should ask key questions when considering technology procurements—such as how the technology will be used, where data will be stored, and what laws govern its protection. These considerations help frame cybersecurity as an enterprise risk, not just an IT concern.

Governance and Oversight

Typically, the Chief Information Security Officer (CISO) or Chief Information Officer (CIO) presents the business case for recommended solutions. The Board’s role is to evaluate whether the proposed spending is justified and defensible, particularly under public scrutiny. This includes assessing proposed projects within an annual budget and ideally incorporating a 3–5 year roadmap of IT initiatives, each linked to a specific business objective and budget.

Enterprise Governance of Information and Technology (EGIT) ensures that technology delivers value while managing digital risks.

Procurement Integrity and Transparency

Before granting approval, it’s crucial to address potential conflicts of interest and ensure a formal Request for Proposal (RFP) process has been followed. Policies should also outline how cost overruns or emergency funding requests will be handled, maintaining transparency and control.

Municipalities renewing cyber insurance must submit formal applications and may access complimentary services like phishing simulations and incident response planning. This reinforces the need for structured, policy-driven procurement and renewal processes.

Funding Opportunities

Encouragingly, federal and state support is growing. The Department of Homeland Security recently launched over $100 million in funding to strengthen community cyber defenses through the State and Local Cybersecurity Grant Program (SLCGP) and the Tribal Cybersecurity Grant Program (TCGP). These grants support planning, hiring, and service improvements—critical for smaller municipalities with limited budgets.

Tips for Local Leaders

Here are actionable steps to help municipalities secure and manage cyber expenditures:

  1. Develop a Cybersecurity Roadmap
    Include a 3–5 year schedule of IT initiatives with clear objectives and budget estimates.
  2. Use Templates and Guides
    Leverage resources from the Local Government Guide to Cybersecurity to standardize risk assessments, asset inventories, and incident reporting.
  3. Engage Stakeholders Early
    Include elected officials, department heads, and community representatives in cybersecurity planning to build consensus and transparency.
  4. Monitor Regulatory Changes
    Stay informed about mandates (e.g., requirements for annual cybersecurity training for municipal employees).
  5. Apply for Federal Grants
    Visit CISA’s cyber grants portal to explore funding opportunities.
  6. Track Insurance Requirements
    Ensure compliance with cyber insurance applications and renewal protocols.

Cybersecurity is a shared responsibility and a strategic priority. By embedding it into governance, budgeting, and procurement processes, local governments can build resilient digital ecosystems that protect public services and earn community trust. As stewards of public resources, elected officials must champion cybersecurity not just as a technical safeguard, but as a cornerstone of modern governance.

Categories
Budgeting & Resources

Structuring Your Cyber Budget: Capital vs. Operational Spending in Local Government

Cybersecurity is no longer a discretionary expense—it’s a strategic necessity. But for many local governments, structuring a cybersecurity budget can be challenging. Understanding the difference between capital and operational expenditures is key to building a sustainable and effective cyber program.

Cyber budgeting isn’t just about how much you spend—it’s about how you allocate resources to protect systems, respond to threats, and build long-term resilience.

Capital vs. Operational Cyber Spending

Capital Expenditures (CapEx) refer to long-term investments in infrastructure and assets. In cybersecurity, this might include:

  • Network hardware and firewalls
  • Security software licenses with multi-year terms
  • Data center upgrades
  • Endpoint protection platforms
  • Cloud migration projects

These are typically one-time or infrequent purchases that support strategic goals and are depreciated over time.

Operational Expenditures (OpEx) cover the day-to-day costs of running cybersecurity operations. These include:

  • Staff salaries and benefits
  • Managed security services
  • Threat monitoring and incident response
  • Training and awareness programs
  • Subscription-based security tools
  • Insurance premiums

OpEx is recurring and reflects the ongoing effort to maintain and improve security posture.

Cost Comparison and Budget Planning

When comparing CapEx and OpEx, consider the following:

CategoryCapital (CapEx)Operational (OpEx)
TimeframeLong-term investmentRecurring expense
ExamplesFirewalls, servers, multi-year licensesStaff, training, monitoring services
Budget ImpactOne-time cost, depreciated over timeAnnual or monthly cost
FlexibilityLess flexible, tied to procurement cyclesMore adaptable to changing needs
GovernanceOften requires board or council approvalManaged through departmental budgets

A balanced cyber budget should include both types of spending. Capital investments build the foundation, while operational spending keeps defenses active and responsive.

Strategic Considerations

  • Lifecycle Planning: Capital investments should be paired with operational support. For example, purchasing a new firewall (CapEx) requires ongoing monitoring and maintenance (OpEx).
  • Risk-Based Prioritization: Budget decisions should be guided by risk assessments. Focus spending on the most critical assets and threats.
  • Scalability: Cloud-based tools and managed services offer scalable OpEx models that can grow with your organization.
  • Transparency: Clearly distinguish CapEx and OpEx in budget documents to support oversight and accountability.

Best Practices for Cyber Budget Structuring

  • Conduct annual reviews of cyber spending and outcomes.
  • Align budget categories with cybersecurity frameworks (e.g., NIST CSF).
  • Include cybersecurity in capital improvement plans.
  • Use cost-benefit analysis to justify major investments.
  • Ensure funding supports both prevention and response capabilities.

Structuring your cybersecurity budget is about more than numbers—it’s about strategy, sustainability, and resilience. By understanding the roles of capital and operational spending, local governments can build smarter budgets that protect their communities and adapt to evolving threats.